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Seeking someone to work in a marine crewing department- helping mariners get to and from ships, and ensure they have the appropriate training and credentials

Traits: Analytical and problem-solving skills, strong time management skills, project management, and decision-making skills, ability to work well with others, strong interpersonal and communication skills, self-starter, proactive, flexible with work schedule, well organized, ability to travel as necessary for projects or meetings

Preferred Qualifications

Skills/Software

Excel, Word, and Outlook. Working experience with ABS Nautical Systems, Workday

Education: College degree. Experience in the maritime / shipping industry

Key Responsibilities

This position includes, but is not limited to, the following responsibilities:

• Manage the crewing operations for assigned vessels and provide support for additional vessels as needed.

• Coordinate with applicable unions regarding job calls and routine crewing matters.

• Work closely with the Labor Relations Manager to address crew and union-related concerns.

• Ensure all crewing procedures comply with company HR and Legal standards, in coordination with Human Resources.

• Maintain accurate personnel records in both physical and electronic formats.

• Facilitate onboarding for new hires and process required documentation for returning crew members.

• Conduct background screenings in accordance with company policy.

• Verify shipboard credentials through document review and confirmation via the USCG website.

• Coordinate required training programs and monitor completion and compliance.

• Organize and manage crew changes and assignments across assigned vessels.

• Review and oversee performance documentation for vessel personnel on an ongoing basis.

• Record, track, and maintain crew evaluation data.

• Arrange travel logistics for embarking and disembarking crew members.

• Conduct vessel visits when operationally and financially feasible.

• Enter and manage crewing data within NS, Workday, and other applicable systems.

• Proactively plan crew rotations to ensure proper staffing levels are consistently maintained.

• Post and monitor job updates with unions to confirm qualified personnel are secured for all union vessels.

• Ensure crewmembers understand and maintain compliance with visa requirements, certifications, flag state endorsements, and related documentation.

• Monitor and schedule medical exams and other employment-related requirements for both new and current employees.

• Respond to employment and unemployment verification requests.

• Maintain familiarity with the crewing sections of the Safety Management System (SMS), recommend improvements when appropriate, and represent the crewing function during internal and external audits.

• Support planning efforts for officer and leadership conferences.

• Perform additional duties as assigned by management.